Job Specification


Operations & Finance


Reception & Finance Administrator


Belfast City Centre


Market rate, commensurate with experience


  • Part-Time / Job Share
  • 21.75 hr working week 3 days 8.45am – 5pm Wednesday – Friday (neg)
  • 12 days plus stat, rising to 15 days, annual leave allowance
  • Employee Health Plan
  • Death in service benefit
  • Employer contributed pension scheme
  • Access to city centre parking

Key Responsibilities

Reception Administration

  • Greet persons entering office
  • Answer incoming calls and direct accordingly
  • Ensure knowledge of staff movements in and out of organisation
  • Monitor visitor access and maintain security awareness
  • Receive and sort mail and deliveries
  • Assist scheduling of appointments
  • Ensure board room and meeting rooms are presentable at the start of the day
  • Monitor security cameras
  • Control inventory relevant to reception area
  • Tidy and maintain the reception area
  • Assist file opening and closing
  • Ad hoc tasks as and when required


Finance Administration

  • Assist with credit control
  • Assist resolving final balances
  • Support book-keeping function by providing cover for holiday

Essential Skills

  • Professional personal presentation
  • Good customer service skills
  • Conscientious, taking responsibility for own work
  • Well organised and methodical with a high attention to detail
  • An aptitude for managing multiple priorities
  • Advanced knowledge of working with Microsoft Office
  • Experience in book-keeping desirable but not essential
  • Experience in credit control desirable but not essential
  • Experience working in a law firm desirable but not essential
  • Positive can-do attitude

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